We’re hiring for a Business Development Executive Assistant

JOB TITLE	Business Development Executive Assistant	DEPARTMENT	Client Relations
LOCATION	Remote with some in person meetings (UK based)	CONTRACTUAL HOURS	Full Time
LINE MANAGER	Global Vice President Client Relations
ABOUT ADVANCE®AI
This is an exciting opportunity to join a young and rapidly growing company.   ADVANCE®AI is a new technology-based company in the pharmaceutical service sector The core service has been developed in collaboration with IBM, one of the world’s leaders in artificial intelligence (AI) ADVANCE®AI allows pharmaceutical companies to access and evaluate the quality of conversations taking place between their field-based teams (sales/medical teams) and Health Care Professionals (HCPs) This everyday visibility is provided can be provided in real time, assessed against previously agreed key performance indicators (KPIs)Data is collected using AI, rather than humans, to observe and record the conversations, which is converted into data that provides invaluable insights on promotional campaigns and selling skills
SUMMARY/PURPOSE OF THE POSITION
Provide administration and business development support to the Client Relations leadership team. The EA will assist the team in its business development opportunities, ensuring it provides consistent and timely delivery of core services to current and prospective clients.
KEY ACCOUNTABILITIES
˙Comprehensive calendar management and coordination: Oversee and manage complex calendars for the Client Relations team, scheduling appointments, coordinating meetings, and organizing events and webinars. This includes handling logistics, resolving scheduling conflicts across various time zones, ensuring optimal time management, and proactively communicating with all involved parties to ensure seamless execution of activities.   ˙Provide pre and post conference business development support for Client Relations team.   ˙Support in the preparation of clients’ proposals and presentations including scheduling, coordination and production of preparatory documentation.   ˙Assist in business development activities by ensuring accurate contact information for new business prospects and support the Client Relations team with salesforce.com to ensure all opportunities are updated and progressed.   ˙Maintain current client records for the purpose of ongoing marketing efforts.   ˙Schedule and participate in all Business Development (BD), Senior Leadership Team (SLT), and Board meetings, recording key actions and decisions. Take responsibility for collating the action items, distributing them to relevant stakeholders, and ensuring timely completion before the next meeting.   ˙Manage the planning and execution of team events, including the preparation and distribution of agendas, coordination of accommodations, booking of venues, organizing catering services (food and beverages), and arranging team social activities.   ˙Ensure accurate and up-to-date records of all client interactions, including email addresses, communication dates, and corresponding details. This helps maintain a reliable contact database and provides a clear timeline of engagement with each client.   ˙Manage the recruitment process by conducting initial interviews for all roles, assessing candidate qualifications, and making recommendations for the second round of interviews with department heads.
KNOWLEDGE, ABILITIES AND EXPERIENCE
ESSENTIAL		DESIRABLE
˙Excellent planning, organisational and project management skills ˙Excellent attention to detail ˙Excellent communication skills both verbal and written ˙Ability to work well within a team ˙Ability to work effectively under pressure in a fast-paced culture ˙Ability to be adaptable and flexible ˙Resilience and perseverance is essential when working in business development ˙Proven experience of working with senior management ˙Ability to conduct independent research ˙Must demonstrate proficiency with MS Office, SharePoint, Teams and internet research skills for presentations, documents and basic analysis		˙3 or more years’ experience providing administrative support or proven performance in a similar role ˙Previous experience of working as part of a business development team would be ideal ˙Previous experience in pharma industry environment